Membership Application Processing Policy

Introduction

This document sets out the process for applying for membership of the Company, and how applications are to be processed by the relevant officers of the Company.

Definitions

In this policy:

  • ‘applicant’ means a person who has or intends to apply for membership of the Company;
  • ‘application’ means an application for membership of the Company; and
  • ‘membership application form’ means the prescribed form used to apply for membership of the Company.

Process

  1. An applicant must apply for membership by completing the membership application form and returning it to the Company Secretary.
  2. Upon receipt of a completed membership application form, the Company Secretary must determine whether the membership application form has been correctly completed.
  3. If the Company Secretary determines that the membership application form has not been correctly completed, the Company Secretary must advise the applicant that the membership application form has not been correctly completed and why, and invite the applicant to reapply for membership.
  4. If the Company Secretary determines that the membership application form has been correctly completed, the Company Secretary must inform the applicant that the application will be referred to the Directors for consideration, and advise the applicant of the date of the next Directors’ meeting if that date is known.
  5. If the Company Secretary determines that the membership application form has been correctly completed, the Company Secretary must refer the application to the Directors for their consideration, and advise the Directors as to whether any of the information provided by the applicant would preclude the applicant from membership of the Company.
  6. The Company Secretary shall promptly inform an applicant of the outcome of their application, unless the applicant was in attendance at the meeting at which the determination of their application was made.
  7. If an applicant’s application was successful, the Company Secretary shall promptly record the applicant’s details in the Register of Members, and include the applicant’s nominated email address in the relevant email group.