21 January 2018

Minutes of Directors' meeting

Agenda

Introductory matters

The Directors of RZZT CIC met online via IRC on Sunday 21 January 2018 at 05:30 UTC±0.

Directors in attendance were:

  • Matthew Ferrero
  • Akhilesh Jamdar
  • Victor Rincones Rodriguez

Also present was Mozart Olbrycht-Palmer (the Company Secretary).

Quorum was satisfied in accordance with the Articles of Association.

Akhilesh was duly appointed chair of the meeting.

The Directors confirmed that the required period of notice for the meeting was met.

Funding Committee

Akhilesh tabled the draft terms of reference for the Funding Committee and moved that it be adopted.

The Directors decided not to adopt the terms of reference.

Awards Committee

This matter was deferred to the next meeting.

The Directors decided that each Director would put forward at least one nominee for an award before the next meeting.

Administrative costs

The Directors decided that 10% of the value of all donations received, including those earmarked by donors for specific projects, will be reserved for administrative costs and miscellaneous expenses.

Remuneration of officers

The Directors decided to discuss remuneration of the Company’s officers outside the meeting, with priority on remuneration of the Company Secretary for his services to the Company, and determination of caps on the remuneration an officer may individually receive.

Preliminary public relations risk assessment

The preliminary public relations risk assessment provided to the Company by external consultant Joseph Olbrycht-Palmer was tabled. This document is available to directors and members on request to the Company Secretary (secretary@rzzt.io).

The Directors decided to discuss the assessment outside the meeting, with action to be taken on its recommendations if and when appropriate.

Definition of human rights and civil liberties

The Company Secretary was unable to attend to raise this issue. It was deferred to the next meeting.

Statements of advancement of human rights and civil liberties

The Company Secretary was unable to attend to raise this issue. It was deferred to the next meeting.

Documents to be published

The Company Secretary was unable to attend to raise this issue. It was deferred to the next meeting.

Access to meetings

It was noted that while persons other than officers may attend directors’ meetings, the Directors are presently unable to invite individuals to the IRC channel used for meetings. This will be resolved outside the meeting.

Regularisation of meetings

The Directors decided that directors’ meetings will be held on Sundays at 02:30 UTC±0, but deferred discussion of whether to hold meetings on a weekly, fortnightly or monthly basis until the next meeting.

Next meeting

The next meeting will be held on Sunday 28 January 2018 at 02:30 UTC±0.

Close of meeting

The meeting was closed at 05:30 UTC±0.